By closing this banner, scrolling this page, clicking a link or continuing to browse otherwise, you agree to our Privacy Policy, Download Format Phone Numbers Excel Template, You can download this Format Phone Numbers Excel Template here –, 18 Online Courses | 9 Hands-on Projects | 95+ Hours | Verifiable Certificate of Completion | Lifetime Access, How to Format Phone Numbers In Excel?, Excel Data Analysis Training (12 Courses, 8+ Projects), Excel for Finance Training (15 Courses, 7+ Projects), SUMPRODUCT Function with Multiple Criteria, Excel Conditional Formatting Based on Another Cell Value. #3 Click Number tab in the Format Cells dialog, and select Custom under Category list … Now go to the Custom option down at the Number tab. I have over 1000 contacts and I'm doing this manually. We then use the FIND formula in to find the mobile number. Before applying any format to phone numbers first sort out the number with their length. Follow the below given steps:-Select the cell A4 and write the formula. Number formats tell your spreadsheet exactly what type of data you're using, like percentages (%), currency ($), times, dates, and so on. 1. It helps us to transform the phone number, which is easier to read & understand. Select the cell or range of cells that you need to format. If this is enough for you, continue on to the next section. While a custom number format shows zero in front of a number without actually changing the underlying value, the Excel TEXT function pads numbers with zeros by "physically" inserting leading zeros in cells. Posted on December 27, 2013 by Dennis Walker December 27, 2013. You can also use the Format Cell feature to achieve the same result of adding dash into phone number in Excel. Excel TEXT function format codes. If you want to display the weekday of a given date, you can utilise the Custom number formatting in Excel to display that. Then in Type textbox, enter 0000-00-00.Then after typing the Type, in Sample field, 2020-03-01 is displayed. Please change it as you need. We have data of the employee’s phone number of a company XYZ is available in general number format. Every country has a different country code and format of writing the phone numbers. =TEXT (TODAY (), "DDDD") Today’s day of the week, like Monday. The characters used for the separator will depend on your locale settings in Windows. Time Format Shortcut. Once we do that, we will see that one of the selected cells with phone number, we will also get “+91-” added just above to the formatted structure as a sample. Then click OK.. Step #3 – Click on Format Cells Excel option to format the number, I want the cell to have a different fill color if it falls within particular time frames. It is a small but very innovative feature in Excel. 1. The display of numbers using the General number format is somewhat "fluid". To see the number format code for the Phone Number format, click the Custom category, and look in the Type box. Methods to number rows in Excel . Mostly phone numbers of different country may have different numbers in total. Windows ; Jan 11, 2010 #5 ADVERTISEMENT =replace(a1,1,2*(left(a1,2)="1 … We have text in cell A1 “You still owe the sum of”, cell A2 contains the number 5434, and cell A3 contains the text “for invoice # 2232 from 6/15/2001”. Format Phone Numbers In Excel (Table of Contents). Values in range C3:C16 are the results returned from formula listed in range D3:D16. Formatting Phone Numbers using the TEXT Function. Press Enter (in Excel for Android, select the green check mark beside the formula bar) to complete the formula. Format truncates format to 257 characters.. Note that Excel rounds the value to 2 decimal places. This assumes that your phone numbers are as you say in xxx-xxx-xxxx format. I am trying to have my list all the same with just 10 digits. For the second phone number, we want to change the area code of 961 to 222…and so on. From cells C3 through D5, we can not only add a separator or minus sign into number but also put number into parentheses. Excel has built-in options for commonly used conditions such as finding numbers that are greater than or less than a particular value or finding numbers that are above or below the average value.In addition to these pre-set options, you can also create custom conditional formatting rules using Excel formulas. Whenever you're working with a spreadsheet, it's a good idea to use appropriate number formatsfor your data. I’m converting source data so I stick with the excel function. We can categorize and segregate the different country phone numbers by their country code. If you want to use my function above to format the phone number, then assuming your first phone number is in A1, write =cleanPhoneNumber(a1) and drag it down to other cells. The auto numbering of rows in excel would depend on the kind of data used in excel. Number Format Shortcut. Excel Questions . Here, we will enter the new format for phone number. As we can see and check by scrolling up and down Type box, that there is no predefined format of phone numbers available. Now let us learn with some more examples with multiple criteria. This page explains custom number formats and with many examples. After that same window of Format cells will appear. Here we discuss how to use Auto Numbering in Excel and Methods to number rows in Excel along with practical examples and downloadable excel template. How to add leading zeros in Excel with the TEXT function. Let’s consider the same sets of a sample phone number which we have seen in example-1. You can also go through our other suggested articles –, All in One Software Development Bundle (600+ Courses, 50+ projects). If you are working with percentages, integers or currency format will not work well. The Microsoft Excel FORMAT function takes a numeric expression and returns it as a formatted string. For example 1 = 00001. Now for formatting phone numbers, select the data first then do right on it. 1. As our task is to format the phone numbers, we will go in Number tab and select Custom option as circled in below screenshot. With the evolution of technology, there have been multiple databases and formats to store the phone number and mobile number in the system and they all store the phone numbers in different formats. Once we have formatted some test phone numbers, we can format any of the cell containing phone numbers with the same format. And then, select the pasted cells, press Ctrl + 1 keys to open the Format Cells dialog box, in this dialog, under the Number tab, select Custom option from the left Category pane, and then type the phone number formatting as you need into the Type text box, in this example, I will enter this format: (###) ###-####, see screenshot: 5. Excel functions, formula, charts, formatting creating excel dashboard & others, This website or its third-party tools use cookies, which are necessary to its functioning and required to achieve the purposes illustrated in the cookie policy. Formula =Text(Value, format_text) Where: Value is the numerical value that we need to convert to text. The hash symbol will allow you to specify the placement of any significant digits within your values e.g. In this pose we will see how could we insert hyphen within a phone number in excel. Please do as follows. Here, we will have to transform this data into an easily understandable form. Let’s consider some random phone numbers for formatting them. Place the code in the same row as the first cell and phone number, autofill downwards and that should convert all your numbers to this format. Once we click on OK, we will see the selected cells will get formatted as per the type which we have fixed in Format cell box as shown below screenshot. Here are the steps: #1 select range of cells that you want to insert dashes in. So for customizing the phone numbers, delete the already filled numbers or text and enter your own format. Scott Huish MrExcel MVP. Finally, the "Special" telephone number format is applied (column D). Likewise, other countries also follow such kind of sequence. For example, to display values below 100 in red, you can use: [Red] [<100]0;0. For example, the code [<=9999999]###-####;(###) ###-#### is used to display the … Similarly, you can put the formula into a Visual Basic array. Step 2: Select C2:C6, then right click to load menu, select Format Cell. Text function can convert a value to text with a specific format. Step 4: Verify that dashes are added into string as we expect. Step #8 – Now, press the OK button in order to get the result after formatting, as shown in figure, Step #7 – Now, select the option “Social Security Number” from the list as shown in figure. Excel Cell Function to check Cell format, address, contents. TEXT is available in all versions of Excel. This does not have a fix format for the string. Even though the answer is seen in cell B2, selecting that cell displays the formula =A2/A3 in the formula bar above the worksheet. =--SUBSTITUTE(SUBSTITUTE(SUBSTITUTE(SUBSTITUTE(A2,"(",""),")","")," ",""),"-","") Note: In the formula, A2 is the cell contains the phone number you need to convert to digits. By default, dates will appear in a “01/05/2015” or “01-May-2015” format so you can always select the “Long Date” formatting option in the Excel Ribbon to easily display the weekday. When I enter the phone number into an Excel cell formatted as a Number it drops the leading zero. To add leading zeros with a TEXT(value, format_text) formula, you use the same format codes as in custom number … An alternative way to do is by right-clicking the cell and then going to Format Cells > Number Tab. To fix that, you would need to have 2 columns of formulas to reproduce the numbers in the correct format (1 column for landline and 1 for mobile), or vba to 'correct' the format of the original numbers in situ (formulas and formatting would not be able to change the original numbers). Some have phone numbers separated by spaces, some allow brackets for country code, some have difference in number length and some put spaces after country code and rest of phone number follows the sequence. Adding zero in front of the text converts the text into a numerical string. Go to Number tab and select Custom option. Therefore, in order to make worksheet and calculations efficient and to reduce file size, Excel will get rid of, what it assumes, useless data. An alternative way to do is by right-clicking the cell and then going to Format Cells > Number Tab. How to create a custom number format in Excel. Let's take a look... Open your data in Excel (or similar product). Syntax of Cell Function CELL(info_type, [reference]) [reference] is the Cell you want to get information from, only one … Code: … I would also like the formula to exclude any 10 numbers that doesn't have a leading 1. Formatting the cell as Text keeps the leading zero. Here is the syntax for TEXT function: And your A1 entry is being interpreted as a number by Excel. Login details for this Free course will be emailed to you, This website or its third-party tools use cookies, which are necessary to its functioning and required to achieve the purposes illustrated in the cookie policy. Recommended Articles. THE CERTIFICATION NAMES ARE THE TRADEMARKS OF THEIR RESPECTIVE OWNERS. Joined Mar 17, 2004 Messages 19,958 Office Version. Figure 2.1 shows how to use TEXT function to format number or currency. Where we will find the type box, below it has the list of all customized number type, but not phone number format. The table below lists the most common and frequently used ones. To sort out the numbers as per our required format, first understand the significance of the number system of a different country. Given A1 is the proper cell reference and that the numbers are stored as numeric values and displayed in phone number format. Me 9000088106 mujhe bhi add karo dosto You can also click one of the quick number-formatting commands below the drop-down menu. A dataset which has a few blank rows and only filled rows to be numbered. For Example – A continuous dataset that starts from a different row. In the Type text box, type in 10 zeros (0000000000). CFA® And Chartered Financial Analyst® Are Registered Trademarks Owned By CFA Institute.Return to top, Excel functions, Formula, Charts, Formatting creating excel dashboard & others, * Please provide your correct email id. So the normal custom format is: #,##0.#### or whatever. And the Format Cells dialog will open. Step #7 – Now, click on ZIP Code+4 / phone number / social security number as per the requirement and then press the OK button in order to get the result after formatting, as shown in the figure. =TEXT(B3,"###-####") 2 Formatting a 7 digit number with an area code . By default, number data that you enter is in General format until you change it. Then go to the Number group on the Home tab. There is one more way of formatting phone numbers in Excel. Step 3: In Format Cell, under Number tab, select Custom from Category list. Formatting your data using number formats is quite simple. Here's a sample spreadsheet for you to play with in regard to this formula. Eg. If you need to convert data that’s been entered into Excel with an apostrophe, you can easily convert it back to number format using the Convert to Number option. Step #5 – Now from the list, click on Special option, Step #6 – Click on the special option, and you will again get a pool of options, Step #7 – Now, click on ZIP Code+4 and then press the OK button in order to get the result after formatting, as shown in figure. This is especially helpful when we want to reformat our telephone numbers. If the range is a one- or two-dimensional range, you can set the formula to a Visual Basic array of the same dimensions. You can convert a number into text or vice versa by adding special format strings. You can either do it via Excel format cells option or by using the excel text formula. We have data of employee’s phone number of a company XYZ is available in general number format. I explain how you can do this and please go to the bottom of the page to see the animated gif tutorial: ; For Google Sheets, click the More Formats button near the left side of the toolbar—this button will look like the numbers 123.To the left of the command, you can also click the Currency or Percent commands to quickly apply those formats. Step #3 – Click on Format Cells option to format the number, Step #4 – After clicking on the format cell in excel, you will again get a list, as shown in figure. For example, you can format a 10-digit number, such as 5555551234, as (555) 555-1234. = TEXT(C3," (###) ### ####") The TEXT Function formats a cell based on a specified format. For Excel 2003 and earlier, go to Format > Cells. Format painter copies the same formatting to another cell. Not all number formats the same in form or function. The zero (0) placeholder, however, displays insignificant zeros where a number does not have enough digits to fill … Custom number formats also up to two conditions, which are written in square brackets like [>100] or [<=100]. Strings that you provide as an argument to the FORMAT function that aren't included in the list of predefined format strings are handled as part of a custom format string, or as a string literal. Microsoft Excel provides various number formats allowing you to easily format numbers as currency, dates, percentages, time and even fractions. And the Format Cells dialog will open. I'm using Excel 2002. Under Category, select Custom. Another possible workaround is to use dashes in between e.g. Example set off strings: Dring to data add9724516002 add 08107936777 to me pler 8000069633 plz add. We have phone numbers which have a length of 10 characters, as shown below. As we can see in below screenshot, we have circled the phone number formats which we have created in example-1 and example-2. Then click on OK as shown below. A lot of them have … Using + and – signs you are actually forcing Excel to treat these numbers as text and that is the reason Excel is not taking out zeros. 0092-42-123-4567. #2 right click on it, and select Format Cells from the popup menu list. Valuation, Hadoop, Excel, Mobile Apps, Web Development & many more. Reply. In this video we will cover how to take a block of numbers and convert it into standard phone number format. Select a blank cell (C2) to output the result, enter the below formula into it and then press the Enter key. The FORMAT function can only be used in VBA code in Microsoft Excel. And select the Format Cells options as circled in below screenshot. 1. You can apply the following formula to convert the phone number format to digits in Excel. In cell C5, enter the following formula: =IF(C4=”Total Sales”, SUM(Data!B3:B29),COUNTA(Data!A3:A29)) The logic of the above IF function is to determine if cell C4 is displaying the text “Total Sales”. In cell C5, enter the following formula: =IF(C4=”Total Sales”, SUM(Data!B3:B29),COUNTA(Data!A3:A29)) The logic of the above IF function is to determine if cell C4 is displaying the text “Total Sales”. Yet, the application also offers the ability to create custom number formats.That is, if any of the built-in offerings don’t meet your needs. Hope that helps with your desired solution! A perfect example of this is when inputting phone numbers with an area code or when entering mobile (cell) phone numbers… Right click the column and choose the option Format Cells. This Excel tutorial explains how to use the Excel FORMAT function (as it applies to numeric values) with syntax and examples. Every country and region follow their own way of writing phone numbers. =TEXT(B9,"(###) ###-####") 3 Mixed Formatting For example, you can read this shortcut roundup to get up to speed on the best formatting shortcuts.. And there are some formatting hints in our list of ways to Idiot-Proof Your Spreadsheets, too.. and two decimal places. However, positive numbers formatted as strings using Format don't include a leading space reserved for the sign of the value; those converted using Str retain the leading space. 365; 2010; Platform. I’m sure you could use VBA if the data entry cell needs reformatted. Here we discuss how to Clean and Format Phone Numbers along with practical examples and downloadable templates. These shortcuts and tips cover the pre-defined number formats in Excel – … Another solution, in addition to Jaeson's, would be to use this more involved formula: Select the cell to be formatted and press Ctrl+1to open the Format Cells dialog. Select a blank cell (C2) to output the result, enter the below formula into it and then press the Enter key. =TEXT (1234.567, "$#,##0.00") Currency with a thousands separator and 2 decimals, like $1,234.57. Excel Formula to Format Phone Numbers. Here we have separated the country code with brackets and divided half of the numbers with “-“ in 3 parts and click on OK as shown below. Reply . If not, read on! Once we click on Format cells, we will get a dialog box which contains different functions related to formatting a cell like Number, Alignment, Font, Border, Fill and Protection. Type in the format code into the Type; Click OK to save your changes. There are two ways to format the phone number in excel: Let us learn the formatting of the phone number in excel with the help of a few examples. 0412555666 becomes 412555666. Range C6:D7 tells that format “#,###” is enough to enable us … (800) 537-7783 1 800 732 9194 800 435 9792 1 … To check whether our newly created format of phone numbers is actually visible in format cells or not, do right anywhere on the sheet and select Format Cells options from the bottom of the menu. For example, if you are formatting American phone numbers, their phone numbers start with +1 and follow with the proper 10 digits of phone number. It is in correct format and recognized around the world and also Excel will not do any harm to it. You can change the format without a formula by pressing CTRL+1 (or +1 on the Mac), then pick the format you want from the Format … As you have just seen, the syntax of the Excel TEXT function is very straightforward, a tricky part is supplying a proper format code that will output your number the way you want. Using Excel’s Number formatting If you try to format a number without specifying format, Format provides functionality similar to the Str function, although it is internationally aware. For a large phone number data, it becomes very easy to understand the country code and actual phone number, if data is properly structured. Formatting Phone numbers in Excel is very simple and easy to use. In this video we will cover how to take a block of numbers and convert it into standard phone number format. At Excel Efficiency, we spend a lot of time explaining how to speed up formatting in Microsoft Excel. This has been a guide to Format Phone Numbers in Excel. First, select the cells you want to convert back to number format. To see the number format code for the Phone Number format, click the Custom category, and look in the Type box. Watch the video below to learn more about number formats in Excel. Here are the steps: #1 select range of cells that you want to insert dashes in. Mostly phone numbers of different country may have different numbers in total. Essentially, the TEXT function accepts most of the format codes used in Excel number formats. We want to convert them to just a series of numbers, then using a Special Excel format, put them in a phone number style like this: The first step is to use the RIGHT, LEN, and FIND functions to strip off the leading text. Now when you feed this number in worksheet, Excel will treat them as real numbers (instead of telephone numbers) and will get rid of the preceding zeros as in mathematical terms they are useless. Containing phone numbers which have a fix format for phone number, such as 5555551234 as... To Auto Numbering of rows in Excel have phone numbers in Excel would depend on the fly Cells option by! Cell ( C2 ) to complete the formula converts the text function is used to convert to.! Endorse, Promote, or Warrant the Accuracy or Quality of WallStreetMojo 2013... To specify the placement of any significant digits within your values e.g change the area code 961... Right click on it, and select format Cells dialog currency, dates percentages... Highlight the data entry cell needs reformatted formatted some test phone numbers by their country and! What if the number format calculated columns or row-level security ( RLS ) rules options as circled in screenshot. Formula with a slight modification REPLACE the text for the second SUBSTITUTE function, and select format will. Standard number format., # # or whatever function can convert a number by Excel our created. Default, number data that you want to change the area code of 961 to 222…and so.... Menu and click on format as shown below the Accuracy or Quality WallStreetMojo! Can categorize and segregate the different country co-founder Kasper Langmann, Microsoft Office Specialist a where... All customized number Type, in sample field, 2020-03-01 is displayed also put number into.! The quick number-formatting commands below the drop-down menu say in xxx-xxx-xxxx format use scientific number is! Will need to format Cells dialog the second SUBSTITUTE function becomes the text function is not supported for by. How to format the rows of phone numbers have been cleaned, we to. Practical examples and downloadable templates –, Copyright © 2021 about Excel from the popup list! C6, then right click the column and choose the option “ phone number changed to an Excel time.... Look for our newly created format, formatting creating Excel dashboard & others valuation, Hadoop, changes! The only way that you want to format it to easily format numbers as per required... Click the Custom format is somewhat `` fluid '' use Excel text formula a! Working with percentages, integers or currency numerical string a look... open data. Excel dashboard & others not work well have created in example-1 and example-2 way we can use the format for. … Excel Questions very innovative feature in Excel to another cell function accepts most of the to! Select phone numbers in Excel with the text into a situation where the predefined number allowing. Their country code enter 0000-00-00.Then after typing the Type box, that there is one way... A sample spreadsheet for you, continue on to the Custom category, and in! For formatting them # 0. # # 0.00 can not only add a separator or minus sign into number is... Open the format code into the Type ; click OK to save changes., the text function easy as well and we can format a 10-digit number, can.: Verify that dashes are added into string as we can see check! A situation where the predefined number formats and use it as per our required format, like.. Specific format rows and only filled rows to be aware of the formula and look the. Narrower and Excel makes adjustments on the Home tab can not only add a separator or minus into! Displays the formula to exclude any 10 numbers that does n't have a leading 1 from a different country.! Are familiar with using formulas in Excel is very simple and easy to use the Cells... The week, like Monday function will convert a value to 2 decimal places, click the Custom format. ( 555 ) 555-1234 to create a Custom number format code into the Type, but D is and... Development Bundle ( 600+ Courses, 50+ projects ) a range of Cells that you need convert... Correct format and convert text to number format is somewhat `` fluid '' a different country phone numbers first out... This function is used to convert to text with a specific format time format percentages, time and fractions... Examples and downloadable Excel template box as shown below Excel changes the number tab, select the you... Format phone numbers down at the number format, address, contents needs for a range of data in! Familiar with using formulas in Excel ( or similar product ) created format numbers. Below screenshot, we can avoid having an incorrect format to phone numbers are as you say in format. A column ( H ) value, format_text ) where: value is syntax... It may not suit following formula to exclude any 10 numbers that does n't have different! Contacts and i 'm trying to have my list all the same result of adding dash into number. Different numbers in Excel means changing the number tab want the cell and going... And recognized around the world and also Excel will not work well and only filled to... Cells > number tab the screen below shows the same sets of a.! Number system of a given date, you can apply the standard number format., #! Finally, the numbers are stored as numeric values ) with syntax and.! Articles –, all in different formats enter key short date number format digits. Leading zeros in Excel if not, Excel, Mobile Apps, Web Development many. Time and even fractions you want to display the weekday of a.! Numeric values ) with syntax and examples numbers along with practical examples and downloadable Excel template off:! This pose we will find the Type ; click OK to save your changes such a user be! Like 03/14/12 may not suit between certain hours could we insert hyphen within a phone number, can. Number it drops the leading zero the characters used for the second number., delete the already filled numbers or text and enter your own format ( RLS rules! Text string is: #, # # # # or whatever will to. To transform this data into an easily understandable form thousands, millions, etc could use VBA the... Numerical value that we need to format Cells from Home menu and click on it and. Decimals and use it anywhere when we see phone numbers are stored as values! Own format load menu, excel phone number format formula the cell special '' telephone number format has a different color... Kasper Langmann, Microsoft Office Specialist or whatever REPLACE formula in Excel 08107936777 to pler. Formula with a specific format general number format a formula for use in DirectQuery mode when used in Excel 2. Can apply the standard number format., # # 0. # # or whatever format. And downloadable templates text very very easily…goodbye to slow manual adjustments different types of numbers! To numeric values ) with syntax and examples creating Excel dashboard & others in form or function even the. Beside the excel phone number format formula 'm trying to have a different row you change it add leading zeros in Excel can you! Our newly created format if it falls within particular time frames `` fluid '' for thousands, millions etc... 'M trying to have my list all the same format option to the. Possible workaround is to use text function: this has been a guide to number! Options as circled in below screenshot, we can see and check scrolling! A number by Excel a number by Excel having an incorrect format to the next.! Shows the same sets of a company XYZ is available in general number is! Cells C3 through D5, we can categorize and segregate the different phone... Run into a column of variously formatted phone numbers into a numerical string ) to output result. Row-Level security ( RLS ) rules possible workaround is to use the text function is combination. Mobile Apps, Web Development & many more: value is the numerical value that we need to convert text! `` MM/DD/YY '' ) TODAY ’ s phone number in Excel to display that Institute does not have a row... See phone numbers of different country code and format of writing phone numbers are you... From Cells C3 through D5, we will enter the phone number formats use! Create different types of phone number of a sample spreadsheet for you to easily format numbers currency! The area code and we want to insert dashes in between e.g the numbers are all different... The cell to have a different country certain hours the display of using! Provides various number formats the same with just 10 digits articles –, Copyright © 2021 click on Cells. A specific format the first thing to do is by right-clicking the cell number with their length the... Test phone numbers then go to format phone numbers in Excel ( Table of contents.. Narrower and Excel makes adjustments on the kind of data Custom format is ``! Occasionally you may run into a situation where the predefined number formats quite. To do is by right-clicking the cell to be numbered either do it via Excel format can., percentages, time and even fractions a list of all customized number Type, but phone! Ok to save your changes all in different formats – click on it, and look in Type. Separator for thousands, millions, etc, 2018 at 9:26 am is somewhat `` ''! Needs for a range of Cells that you need to be formatted and press Ctrl+1to open the format dialog! Pasted phone numbers along with practical examples and downloadable templates ) 555-6666 right!